Repositories

More information about repositories and copyright.

Am I allowed to put my article in an institutional repository?

That depends entirely on the options offered by the copyright owner.

Placing a publication in a repository is a form of reproduction and publication, the rights to which are reserved for the copyright owner. Much will depend on the terms and conditions of use granted to the actual author(s) by the copyright owner, or on the licensing conditions applicable to the publication.

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Can I put a previously published work online via a repository without the publisher's permission?

That depends entirely on the options offered by the copyright owner.

Placing a publication in a repository is a form of reproduction and publication, the rights to which are reserved for the copyright owner. Much will depend on the terms and conditions of use granted to the actual author(s) by the copyright owner, or on the licensing conditions applicable to the publication.

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Is the library allowed to include my educational materials in its digital (or other) collections without my permission?

The copyright owner must provide permission to do so.

The copyright owner of educational materials is the employer (i.e. the university of applied sciences/research university) if the materials were created in the course of the employee's duties at the university of applied sciences/research university. In such cases, the employer must state how they wish to deal with the matter, which may vary from employer to employer.

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Can my thesis be included in an institutional repository?

Only with your permission.

Most institutions will ask you to complete a permission form to allow the inclusion and availability of your final thesis in a digital knowledge database. If you have concluded an agreement with your work placement organisation stating that your thesis may not be made public or distributed in any other way, your thesis may be included in the repository but may not be made publicly available. In these cases, only your name and the thesis title will be available. The inclusion of a publication in the institution's repository is a form of reproduction, the rights to which belong to the copyright owner(s) (i.e. you).

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Is the library allowed to include my educational materials in its digital (or other) collections without my permission?

The copyright owner must provide permission to do so.

The copyright owner of educational materials is the employer (i.e. the university of applied sciences/research university) if the materials were created in the course of the employee's duties at the university of applied sciences/research university. In such cases, the employer must state how they wish to deal with the matter, which may vary from employer to employer.

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Is the library allowed to store preprints in a repository?

No, inclusion of preprints in an institutional repository requires permission from the author.

Can I still publish my work if I put it in an institutional repository?

Placing a work in a repository does not nullify the associated copyright entitlements – the work does not automatically become part of the 'public domain'.

Third parties who wish to use the publication must ask for permission, unless they use it under one of the allowable exceptions under the Copyright Act (e.g. the right to quote, or copying for personal use) or unless the publication can be used under certain licensing conditions.

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My institution wishes to include my thesis in the repository. What are my rights?

Inclusion of your work in a repository does not nullify your rights as the copyright owner, nor does it automatically make your work part of the 'public domain'.

Third parties who wish to use your work must ask you for permission, unless they use it under one of the allowable exceptions in the Copyright Act, such as the right to quote, or copying for personal use. Many universities will ask you to sign a 'Permission form for the inclusion and availability of your final thesis in a digital knowledge database'.